Cornwall Drama Association – Privacy Notice
We collect the following data about our individual members:
• Name
• Address
• Email address
• Telephone numbers
• Whether membership is current
And for group members:
• Name of group
• Primary contact address
• Email address of primary and secondary contact
• Telephone numbers of primary and secondary contacts
• Whether membership is current
We use that information to contact our members to provide them with news about the
association and its activities and to manage their membership and renewal. The information will not be used for marketing purposes other than making members aware of association activities and inviting their participation, for which a charge may be made.
This information is stored in a shared spreadsheet. The names of individual members, the
name of their affiliated member group, and their email address are also stored in a mailing list at Mailchimp (www.mailchip.com)
If a membership hasn’t been renewed within 9 months of the start of the membership year the data is removed from all locations.
This data can be viewed by the following association officers:
- The Chair
- The Treasurer
- The Secretary
- The Membership Secretary
- The Co-ordinating Adjudicator
Any other committee member requiring access must make a request to one of those people who must determine what use the data is being put to. Access to the data by any other party will not be allowed.
All members are asked, on renewal of their membership, to re-confirm this information. Any part of that information may be withheld, but doing so may reduce our ability to communicate with that member.
Access
Anybody can receive a full copy of the information held about them by emailing the
Membership Secretary membership@cornwalldrama.co.uk. This information will be provided within 30 days.
Anybody who has their information held by us can ask the Membership Secretary to remove all or parts of that information, although doing so may well limit our ability to keep that person informed of Association activities, and to remind them to renew their membership.
Anybody who know or suspects that the information we hold about them is incorrect may ask the Membership Secretary to correct it immediately.
Data Controller: Cornwall Drama Association
Membership Secretary: John Clegg (membership@cornwalldrama.co.uk)